Clackamas Community College (CCC) aspires to be an inclusive environment where the unique contributions of our diverse students, employees, and the community are honored and valued. We seek to foster a climate of belonging that supports all students and employees in achieving success.
PURPOSE OF POSITION
The Director of Campus Services provides leadership to the Campus Services Departments by performing a wide variety of tasks and providing leadership to ensure effective and efficient operations of the college facilities (maintenance and plant engineering) and grounds. The position encompasses items such as assisting and directing staff in planning, organizing, administration, and coordination of programs and operations pertaining to grounds, facilities maintenance, heating and cooling system and controls, and the construction and renovations of College facilities.
ESSENTIAL JOB FUNCTIONS
1. Staff Management (30%) 1.1. Provides direct guidance and supervision to employees within the different Campus Services Departments (Grounds, Maintenance and Plant Engineering) and the custodial manager. 1.2. Reviews and approves work time, over time, leave requests, and summer schedules.1.3. Develops goals and professional development plans for direct reports and reviews the same for subordinates.1.4. Prepares and modifies job descriptions, in partnership with human resources, for use in hiring activities or the review of existing positions.1.5. Collaborates with the Dean to hire new employees. Facilitates the hiring process including application review, interviews and reference checks.1.6. Delivers departmental written and verbal communications to Campus Services leads and staff.1.7. Holds regularly scheduled lead and department meetings necessary to communicate direction and receive input on College issues.1.8. Completes performance reviews by reviewing employee work performance as compared to their job description, association collective bargaining agreements, work plans, etc. 1.9. Initiates progressive discipline, which may involve the development of verbal and written warmings, work plans, disciplinary correspondence up to and including the termination of the employee. 1.10. Maintains safeguards around confidential and/or sensitive files and documents
2. Program and Project Management (30%) 2.1. Assists with the development, implementation and update of facility deferred maintenance plans to identify critical and new projects that align with the College's needs and mission. 2.2. Using deferred maintenance data develops data-informed projects with appropriate schedule and budgets. Prioritizes these projects to ensure the most critical elements are addressed. 2.3. Develops and manages the Campus Services preventative maintenance programs.2.4. Works with faculty and staff to determine project needs, set project goals, costs estimated and objectives that align with the department goals and college mission.2.5. Using construction drawings or other, determines supplies, contractors, budget and schedule for facilities additions, remodels, and other needs that arise. Works cooperatively with vendors, contractors, electricians, plumbers, building engineers and architects.2.6. Maintains oversight of construction management including approving submittals requests, change orders, requests of information, shop drawings, etc.2.7. Arranges for consultants, contractors and vendors to respond to facilities' needs for all three College campuses.
3. Operations Management (20%) 3.1. Oversees the campus field work order program, evaluating the request, assigning priority, seeking budget account codes, and assigning staff and resource to the projects.3.2. Identifies campus maintenance and repair needs and assigns college resources to maintain and repair all campus facilities.3.3. Ensures tasks are completed in a timely manner and provides follow-up with the requestor to determine customer satisfaction.3.4. Responds to staff concerns and complaints with positive solutions.
4. Other (15%) 4.1. Assists in the management and development of the Campus Services and department budget. 4.2. Follows the college's purchasing rules, leads and assists in the purchasing of supplies, equipment, materials and services for the Campus Services Department.4.3. Represents Campus Services in the meetings and discussions, provides presentations, and gathers input for future decisions. May attend (or temporarily stand in for the Dean) assigned College committee meetings, projects, and initiatives including Leadership Cabinet, Budget Advisory Group, Board of Education, and College Council, etc.4.4. Meets with departments, committees or subcommittees, and individuals to address concerns within the departments or with the vision for future needs.4.5. Meets with outside groups (professionals) and agencies (city, county, state, local, neighborhood associations, etc.) representing the college. Attends city and county commission meetings, business groups, citizen oversite groups, etc., representing the College in a positive manner.4.6. Maintains proficiency by attending industry trainings and meetings, reading materials, and meeting with others in the same areas of responsibilities.4.7. Maintains cooperative working relationships with the College staff and community
5. Safety (5%) 5.1. Maintain and enforce a safe learning and work environments for faculty, staff, and students. Follow and implement all safety rules and procedures for work areas ensuring a work areas are safe, clean, and orderly. 5.2. Serves as a member of the College's Emergency Response Team and assume any of the following roles when requested: Incident Commander, Operations Section Chief, or Logistics Section Chief.
We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, if you believe you have a combination of education and experience to meet the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.
Bachelor's degree in related field AND 5 years of directly related work experience in Facilities with increasing responsibilities, including management and supervisory experience. Advanced knowledge of building maintenance and construction project management principles and practices, plan reading, construction safety practices, and project scheduling methods. Experience in asset management and preventative maintenance software and application. Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.
Completion of a two or four-year degree in engineering, project or construction management or a related field.
Experience leading a variety of departments including grounds, maintenance, plant engineering and custodial.
Three years' experience working with HVAC systems and controls.
Project management professional certificate.
SPECIAL REQUIREMENTS OR LICENSES
A driver's license valid in the State of Oregon.
Other Job Elements
The position requires minimal (20-40%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Frequent (51-80% of the time) use of office equipment.
The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination.
The work environment is protected with only some occasional hazards or obstacles (20-40%). There is a moderately low level of personal risk or hazard. Job conditions are occasionally uncomfortable, with moderate (20-40%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position may have some responsibility for driving.
A continuous (81%+) on-call status and occasional (21-50%) evening meetings should be anticipated.
Directly responsible for the supervision of over 10 but seldomly more than 25 full- and part-time employees. May provide training and orientation to newly assigned personnel and may assign work to student workers.
Works under the general direction of the Dean of Campus Services.
Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs. It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws.Persons having questions about equal opportunity and nondiscrimination should contact the Chief Human Resources Officer for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Chief Human Resources Officer, Oregon City campus, 503-594-3300.
CCC only accepts applications through our online application system at https://www.governmentjobs.com/careers/clackamascc. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For technical assistance, please call (855) 524-5627. Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration. Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered. Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
Final candidates may be subject to a criminal background check as part of the employment process. Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant. The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties.
Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application. DOCUMENTS REQUIRED:
MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
Clackamas Community College is a values-driven organization serving over 35,000 students (over 8000 FTE). Recognized for its committed, supportive faculty and staff, CCC offers classes and services at three active campuses – the Oregon City campus, the Harmony Community Campus in North Clackamas, and the Wilsonville campus. Our district also includes extension sites located in the towns of Canby and Molalla, where CCC offers English as a Second Language, GED in Spanish, computer science and a variety of community education classes.