The Architectural Assistant/Functional Space Planner will provide the Architectural Unit with functional space planning and design support for each Capital and Facilities project assigned. In the early phases of projects, responsibilities include gathering preliminary strategic project information, often confidential, and developing the scope and scale of new and renovation projects to fulfil the needs and objectives of key stakeholders, as well as vetting project ideas and determining whether a project is feasible to build from both a construction standpoint and operational perspective. They are problem solvers who help develop solutions that meet the client's needs and comply with current codes, regulations, and UC standards/guidelines.
Design & Construction projects are complex, high-cost, and high-risk, with a great degree of diversity. The incumbent manages projects that incorporate complex design features, innovative technologies, and often advanced building techniques. For most projects, existing conditions must be addressed to bring spaces into compliance with current regulations. Projects present diversified and novel problems in which established criteria and technical precedents frequently do not apply. Typically, you could not rely on precedent or standard data in making judgments and decisions. Incumbents are expected to have enough of an understanding of regulatory agency requirements, architectural design, building infrastructure systems, and construction practices to determine the feasibility of a project. The Architectural Assistant/Function Space Planner will serve as the design professional and will coordinate a team of professionals to develop the scope, schedule, and budget for a project.
Once the project information has been gathered and analyzed by the team, the incumbent is responsible for preparing decision making documents such as project charters, test-fit floor plans, space programs, project schedules, risk registers, and preliminary budgets. The decision documents establish mutual agreement and approval of stakeholders regarding the project scope, schedule, and budget, as well as other critical project information.
With guidance from your Supervisor, you will identify facility development needs. Collect or prepare decision-support information to be used in business and conceptual planning analysis that may lead to approval of a facility development project. Identify potential risks to the project and suggest mitigation options. Identify operational impacts of the proposed project; review existing conditions, identify required facility infrastructure upgrades, and develop construction phasing plans. Manage confidential, strategic information required to document the desired scope of a project to reflect the needs of the end user. Interview department directors, administrators, and end users to develop and prepare documents used to define initial project scope, schedule, budget, and strategies to accomplish planned objectives. Present and explain project information to obtain review and approval of key constituents to reflect agreement with the project scope.
Recommend consulting team for preparation of conceptual design, construction documents and cost estimates based on project scope. Negotiate professional service contracts and fees. Assist with developing a project plan, design documents, budget, and project schedule; coordinate project approval with local jurisdictions having authority. Review and recommend construction proposals, building materials, plans, and use of land or existing space. Evaluate the relationship of cost factors to various stages of construction. Suggest methods to increase value, maintain cost, or reduce cost of the project.
Analyze building site for needed infrastructure; collaborate with other jurisdictions, institutions, or contractors to prepare the building site for construction. Meet with reviewing agency to analyze potential code conflicts; obtain agreement on controversial issues.
Create, develop and evaluate plans and specifications for completeness, accuracy and conformance with project goals, documentation standards and objectives, obtain Reviewing Agency approval. Evaluate contractor proposed plans for project specifications, construction methods, compatibility with site and other facilities, and life cycle analyses the facility systems. Effectively recommend the award of contracts. Work with contracting staff, legal counsel, and stakeholders to ensure all contract documents are established to allow project to proceed. Track, manage, and report to Supervisor on project budgets and schedules.
Monitor construction and inform project stakeholders on progress. Monitor and track projects for quality, scope, schedule, and budget. Identify variances and discuss solutions with Supervisor, Project Team Manager, Customers, Facilities Project Coordinators, and other project stakeholders.
Interpret meaning and intent of contract and construction requirements. Verify that contractors understand the contract terms and conditions and project programming. Meet periodically with consultants, general contractors, and customer representatives to review project progress, RFIs, submittals, change order requests and punch list items and identify and solve problems. Manage unanticipated events that delay construction and take actions to keep project on time and within budget. Evaluate the need for and coordinate project change orders and contract amendments; recommend changes to project schedules and budget.
Review and approve progress payments to contractors. Collaborate with internal stakeholders on space planning, purchase of equipment and materials, finish of interiors and final approval for occupancy. Oversees and ensures all training and close-out documentation meet the contract requirements and are properly turned over to the appropriate entity, including warranties, record drawings and Operations & Maintenance Manuals
Stimulate, promote, and sustain process improvement initiatives throughout all levels of the department. Support an environment and mechanism to stimulate healthy competition, share ideas and promote opportunities to learn new techniques and methods that will improve the department's products and services.
Collaborate with others to review, revise, and develop Design & Construction policies, procedures, methodologies, and tools as required. Collaborate on project status reports to meet project costs and timeliness objectives and maintaining the current and future standard in design and documentation.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.