Do you enjoy researching and resolving complex financial issues? Are you process-driven and enjoy deep dives into financial reports? If so, Seattle Public Utilities (SPU) has an opportunity for an experienced Project Controls Advisor to join our team. This position has many responsibilities, including developing dashboards and reports that provide accounting cost data, will research and resolve inquiries and requests regarding project budget and financial issues using special reports and detailed analysis. The Project Controls Advisor will also work on processes for monitoring and reporting on budget, expenditures, and encumbrances for capital projects, programs, and funds.
This advisor will report to the Project Services Section Manager within the Project Management and Controls Division (PMCD). They will be focused on working with Project Accounting Analysis unit while contributing as needed to PPM Administration, Data Management, Governance, and Change Management units. If this exciting opportunity interests you, please continue reading...and APPLY!
SPU is a Community Centered Utility working to make Seattle the best place to live for everyone. We deliver high quality, vital services, across four lines of business: providing water, solid waste, drainage and wastewater services for Seattle residents and businesses. In addition, SPU provides drinking water for 1.5 million regional customers in Seattle and the other municipalities. Our customers depend on us to deliver high quality, reliable, and cost-conscious utility services and to achieve the highest benefits possible for every investment we make.
SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We support and hold ourselves accountable to this commitment by eliminating barriers to access and providing employees with equitable opportunities for professional growth and advancement.
Why join us? We know work isn't only about what you do it’s also about who you work for and with! SPU provides a fun and family-friendly work environment that supports a work life balance, including:
Hybrid work schedule opportunities
Family-friendly and multicultural work environment
Generous benefits package
Free public transportation options
City pension plan with employer/employee contributions.
Growth potential and advancement opportunities
Here is some of what you would be doing in this role:
Develop dashboards and reports that provide accounting cost data aligned with the Project Managers PDEB budgeting methodology.
Research and resolve inquiries and requests from PDEB directors and project managers regarding PDEB project budget and financial issues using special reports and detailed financial analysis.
Work on processes for monitoring and reporting on budget, expenditures, and encumbrances for PDEB capital projects, programs, and funds.
Research and report on division-wide budget, accounting, and fiscal issues.
Develop SQL queries and reporting tools to extract and analyze data from complex information management systems.
Ability to develop and/or interpret administrative and policy guidelines and apply those guidelines using professional judgment to effectively resolve project financial and accounting issues.
Other duties as assigned by the Project Management & Controls Division/Project Services Section.
About the Project Services Section:
Project Accounting Analysis: This unit’s primary responsibility is to translate complex City accounting data into actionable portfolio and project management information.
PPM Administration: This unit primary responsibility is to oversee the storage and organization of capital project data in SPU’s capital project portfolio management platform (PPM). Work in this unit includes capacity planning, installation, configuration, database design, enhancements, security, troubleshooting as well as backup and security.
Data Management: This unit is responsible for the management of PMCD information throughout its lifecycle. Work includes identifying, classifying, storing, securing, retrieving, tracking, disposing/preserving records as required.
Governance: This unit is responsible for ensuring SPU executives make well-informed decisions about planning, selecting, and delivering, projects and programs.
Change Management: This unit is responsible for supporting staff through change by deploying tools and methodologies that encourage staff to embrace, adopt, and utilize required changes.
Position Requirements: Experience: Five (5) years in systems, operations, procedures, research or analysis with at least two (2) years of project, portfolio, or budget management.
Education: Bachelor’s degree in Accounting or Finance, Business Administration, Architecture, Construction Management; (if no degree, candidate will need 2 additional years of qualifying experience).
A combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class, will be considered.
To be successful in this role, a candidate should possess some of the following knowledge/experience, skills & abilities::
Converting complex City accounting and budgeting information into actionable project management information.
Working in the design and/or construction sector.
Developing and maintaining key capital project performance indicators.
Working with governmental budget and accounting processes.
Leveraging technology to increase effectiveness and efficiency, including use of applications like Microsoft Project, Access, Excel, Word, SharePoint, Jaspersoft, Tableau, Power BI etc.
Working with PeopleSoft financial system version 8.8 and 9.2.
Customer service skills and ability to work under pressure on multiple, complex capital projects simultaneously with the ability to shift work priorities quickly and work independently.
You will be successful in this role if you are enthusiastic about:
Promoting policies that lead to social justice, inclusion, and equitable outcomes for all
Using the Prosci Change Management methodology and Association for the Advancement of Cost Engineering (AACE) International project control methodologies
Design, engineering, and construction management
Enjoy bringing your energy, creativity, experience, and expertise to solve challenges
Seek, support, and foster creative contributions from others
Always improving your intellectual curiosity and vulnerability that allows you to be unconcerned with being right and focused on getting it right.
Ideal candidate(s) will have a track record of:
Generating ideas and bringing them to their supervisor
Coming prepared to meetings to discuss bullet points of things their supervisor or teammates need to know and items they need feedback on
Always having proposed solutions for issues instead of just presenting problems
A full City of Seattle online application
Resume, & Cover letter addressing your knowledge and experience, related to this position.
Workplace Environment (*Telework Expectation): Most work is performed in a normal City work/office environment; however, due to the ongoing pandemic and Covid-19 state and local restrictions, hybrid telework/office work will be available until at least the fall of 2022; consistent with HR guidelines, and as circumstances dictate. We continue to seek guidance from local public health agencies and will proceed accordingly with any necessary changed or needs regarding "workplace location" expectations.
Seattle Public Utilities (SPU) is a dynamic organization that seeks to provide world-class utility services to our customers. Our services include solid waste, sewage and drainage for Seattle residents and businesses, and drinking water for the 1.4 million regional customers both in Seattle and the 26 municipalities and special water districts also served by SPU.
Employees are our most important resource. It takes all of us to make our city great and we partner with residents and businesses to make Seattle even better. SPU employees do this by:
Protecting our natural resources and maintaining the area's high-quality drinking water.
Working with customers to reduce waste and prevent pollution.
Maintaining and improving the city's water, drainage, sewer and garbage systems to provide reliable services and enhance the area's quality of life.
We welcome individuals who strive for this sense of excellence to apply, and we offer competitive compensation and benefit packages. SPU is committed to providing a safe and diverse work environment, where employees have an opportunity to succeed and be productive.
Our culture is a learning one. We continually look for better solutions... and ways to do things, because we know it's important to spend our ratepayers' money wisely. As a result, we work to provide timely responses to customer needs, treat all customers fairly and equitably, and act as stewards by returning the highest longest-term value.
SPU, a department of the City of Seattle, is an equal opportunity employer. We do not discriminate in hiring or employment on the basis of race, color, religion, sex, national origin, ancestry, age, marital or veteran status, sexual orientation (including gender identity), or any protected status.