Project Management Team Leader [Facilities Design and Construction]
SLAC National Accelerator Laboratory
Location: Menlo Park, California
Type: Full Time
Preferred Education: 4 Year Degree
Salary: Based on experience.
Internal Number: 4652
SLAC National Accelerator Laboratory is seeking a Project Management Team Leader to deliver world-class design and construction of facilities and infrastructure projects in support of world-changing scientific research. In this role, the Project Management Team Leader will be responsible for supervising and leading a team of facility project managers through initiation, planning, design, construction, and transition to operations phases of projects from $50k up to $20M. Project managers will also be assigned to support major projects ($20M-$600M), and will receive coaching, mentoring, and professional development from the Project Management Team Leader. SLAC currently has multiple projects planned ($50k-$600M+) to improve scientific research capabilities and to maintain existing infrastructure, including utilities, offices, administrative spaces, scientific laboratories, cleanrooms, and campus-wide supporting civil infrastructure.
The Project Management Team Leader will leverage effective team leadership, build trust, and influence others to achieve results in a highly collaborative environment with transparency and integrity. This position will liaise with a broad range of client groups and stakeholders to support project managers, to ensure that project delivery and team communication meet expectations, and to solicit feedback for continuous improvement. The candidate is responsible for setting team goals and is accountable for team compliance with standard project procedures, data, and reporting.
The Project Management Team Leader will guide projects to support the DOE Laboratory science mission, and should be well-versed in scientific principles and working with stakeholders in the scientific community. The candidate must be experienced with best practices in managing project decisions, cost, scope, schedule, acquisition, delivery methods, change controls, risk, earned value, safety, and quality. Superb written and oral communication skills are required to communicate with all levels of project stakeholders. Prior experience with federal acquisition regulations, federal funding policies, and the DOE Order 413.3B projects is highly desired.
This position is an employee of Stanford University, providing support to the Department of Energy (DOE) contract at SLAC National Accelerator Laboratory. This position requires the highest personal and professional commitment to delivering safe, quality construction project performance. This position reports to Associate Director of Design and Construction Services within the Facilities and Operations (F&O) Division.
SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University and based in Menlo Park; CA.
Your specific responsibilities include:
Lead and manage a conventional facilities project management group, including recruiting, hiring, training, developing, evaluating, and setting priorities. Provide instruction on complex techniques and direction on projects. Evaluate the effectiveness of the organizational structure and programs to ensure success, development of employees, and appropriate use of staff resources.
Perform day-to-day management of a project management group. Provide technical and managerial guidance to subordinates. Forecast workload requirements, coordinate with project managers requesting construction management services, and assign work based on risk and complexity to ensure successful project execution.
Ensure safe, quality work completion within schedule, budgetary and design constraints; make decisions about analysis, design, and testing; review subcontractor compliance and performance, and recommend corrective actions; and provide alternative methods for achieving goals when necessary.
Create and execute business and technical plans and revise as appropriate to meet changing needs and requirements. Evaluate and assess metrics and program effectiveness; assess and proactively monitor trends, recommend, and implement continuous improvement initiatives.
Make independent decisions regarding projects, programs, and initiatives within confines established by management.
Develop and manage budgets for work group.
Oversee and/or assist in preparation and submission of documentation, such as proposals, progress reports, or other contractual requirements.
Complete strategic planning for own work group; may assist higher level management in broader scope strategic planning.
Work collaboratively with colleagues to leverage the university/school's resources for successful project completion.
Review, edit, and maintain standard procedures for internal project management. Develop templates and guides to support standardized work processes. Recommend revisions to standard specifications and general requirements for construction contracts.
Review project status and ensure accurate, timely reporting and stakeholder communication.
Facilitate discussions, partnering, and negotiations to drive recommended consensus.
Lead and advocate to monitor and maintain safety, quality, and other key performance indicators for design and construction. Assist or lead inquiries to understand causal factors for construction safety and quality performance issues. Recommend and implement change to support a continuous improvement organization and culture.
Typically manages and leads project managers who are performing duties at this level:
Manage large and complex projects with high performance risk, driving project(s) to completion
Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
Development and management of critical path schedules.
Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
Facilitate discussions and negotiations to drive recommendation consensus.
Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
Manage project cost, schedule, technical scope, and risk; organize and hold readiness reviews; identify and manage project risks to navigate cost, schedule, and scope constraints.
Gather, organize and disseminate specifications and requirements. Integrate Environmental Safety & Health (ES&H) considerations in planning, design and construction of facilities; implement SLAC ES&H policy and best practices in construction.
Oversee general contractor activities such as safety, configuration, cost and schedule control.
Ensure that construction conforms to SLAC policies and engineering specifications under dynamic working conditions.
Other duties may also be assigned.
Here is the link if you are interested in applying:
Bachelor's degree in engineering (especially civil, mechanical, or electrical), architecture, construction management, or a related field and five years of progressively responsible, relevant project management experience performing duties similar to those listed above or combination of education and relevant experience.
Experience leading and managing a large organization of technical staff through subordinate managers.
Experience leading large, complex projects or programs.
Demonstrated ability to organize work and to manage multiple projects.
Exceptional and effective written and oral communication skills to address a wide variety of audiences.
In-depth knowledge and understanding of university operations, administration, community, and mission.
Ability to productively assemble, engage, and lead cross-functional teams.
Demonstrated project management ability to employ safety, quality, scope, time management, cost, human resources, communications, risk, and procurement components.
Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.
Keen grasp of interpersonal and impact awareness.
Depth of knowledge in technical construction and contract management needed to deliver projects.
In addition, preferred requirements include:
Master’s degree in engineering, architecture, project management, construction management, business administration, or related field.
10 plus years of experience in facilities design and construction project management, and 4 years of experience as a manager/supervisor.
Expert knowledge and experience with the full life cycle of facilities project management phases, from initiation through close-out, for projects from $100k-$20M+.
Expert knowledge and experience related to gathering stakeholder input; preparing statements of work, estimates, and requests for procurement; preparing budget estimates and schedules; developing plans and specifications; design review and permitting process; design and construction contract administration and change control; commissioning and transition to operations.
Experience managing programs and portfolios of facilities projects, tracking and reporting financial and schedule performance, monitoring metrics and KPIs
Expert knowledge of construction scheduling processes. Working knowledge of Primavera P6, MS Project, and collaborative project-management software. Pull-planning or Last Planner® System schedule management experience.
Experience with multiple construction delivery methods, including Design-Build, Design-Bid-Build, CMAR, and multi-prime contracting
Design and construction experience for utilities and infrastructure, new and renovated buildings, specialized laboratories, clean rooms, and experimental science
Experience delivering DOE 413.3B projects
Experience with federal contracting requirements and specifications
Excellent written and oral communication skills
Advanced working knowledge of Microsoft Office, MS Teams, and SharePoint products
Certifications and Licenses:
Professional Engineer (PE) license, or Registered Architect (RA), preferred
PMI Project Management Professional (PMP), preferred
SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.
SLAC National Accelerator Laboratory is one of 17 Department of Energy (DOE) National Laboratories. Operated by Stanford University on behalf of the DOE, SLAC develops and operates some of the world’s premier science facilities, including the first hard X-ray free-electron laser. Researchers from SLAC and other premier institutions around the world use our facilities to investigate some of the most exciting and important problems facing our society in areas such as clean energy, environmental science, biomedicine, and advanced materials.