When you join the Port of Oakland, you become part of a proud local legacy, an organization that touches virtually every resident with its services and programs. The Port of Oakland oversees the Oakland seaport, Oakland International Airport and 20 miles of waterfront. The Oakland seaport is in the top 10 busiest container ports in the U.S.; Oakland International Airport is the second largest San Francisco Bay Area airport offering over 300 daily passenger and cargo flights; and the Port's real estate includes commercial developments such as Jack London Square and hundreds of acres of public parks and conservation areas.
The Port is currently recruiting for the position of Port Construction Administrator. Under direction, performs or directs the performance of all non-engineering actions in the administration of construction contracts within and around marine terminal and airport construction projects, including monitoring contractors' procedural compliance with contract provisions, processing technical interchanges between contractors and professional engineering personnel, documenting technical activities related to contract construction, and providing guidance to professional engineering personnel in documenting technical activities related to contract construction and in administrative requirements of construction contracts. Performs related duties as assigned. Typical duties may include, but are not limited to the following:
Develops procedures for handling non-engineering aspects of construction contract administration.
Sets up contracts and transmits contract documents to the contractor after reviewing them for correctness and completeness.
Prepares Notice to Proceed letters after ensuring that the contractor has met procedural requirements.
Manages the division's participation in the Port's affirmative action program, including checking subcontractor lists against percent of work to be subcontracted, receipting and reviewing weekly payroll reports, and withholding payments when payroll reports are not submitted.
Composes Board letters for change orders, substitution of subcontractors, time extensions and contract completion and acceptance.
Formats and checks calculations on change orders and progress payments.
Supervises contract close out procedures and prepares final payments documents.
Trains engineering and inspection personnel in contract administration procedures.
Works with outside agencies on participation in preconstruction conferences, identification of permitting offices and individuals, construction progress and payment reporting materials testing, and notification of project completion.
Directs division office secretarial and clerical personnel in performance of duties in construction contract administration and in Port administrative activities.
Prepares analyses of contract specifications relating to side availability, submittal requirements and permit requirements.
Performs other related work as assigned.
This examination is open to persons who have a combination of education and experience that would reflect possession of the required knowledge, skills and abilities for the position. A typical combination would include the following:
Education: Graduation from an accredited college or university with a Bachelor's degree in public administration, business administration, engineering or related field.
Experience: Two years of responsible experience in construction contract administration.
Licenses: Incumbents in this job are expected to operate automotive vehicles in the performance of assigned duties. Due to assignments and hours worked, public transportation may not be an efficient method for traveling to required locations. Individuals appointed will be required to maintain a valid Class C California Driver’s License. The license is to be maintained throughout employment with the Port of Oakland.
Knowledge: Knowledge of construction contract administration requirements, contract provisions, port administrative procedures and technical duties of engineering and inspection personnel.
The Port’s compensation and benefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for our employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association. We offer a comprehensive benefit package, including medical, dental, vision, life insurance, 457 plan and paid leave. Port offers retiree medical benefits for employees and dependents after 10 years of CALPERS service (including 5 years at the Port).