This position works under the direction of the Director of Facilities and Operations supporting the process of planning, design, bidding, construction, acceptance, budget tracking, warranty follow-up, and record keeping for capital construction projects as well as supporting facilities improvements, maintenance and repair activities and special projects throughout the college.
The Capital and Facilities Project Manager is responsible for maintaining the college’s engineering and construction reference documents. Additionally, this position will review and coordinate construction phase of all facility, site and utility projects including general, mechanical and electrical work, act as the college’s representative and serve as primary contract administrator, manage the planning, design, budgeting, construction, acceptance and warranty of multiple major/minor projects on the main campus and other sites.
The Capital and Facilities Project Manager will also manage the on-going campus improvements and repairs that are typically beyond the capabilities and/or resources of the Facilities Department.
This position is an exempt, at-will, full-time position.
Please be advised beginning October 18, 2021 of the Washington State employees requirement to be fully vaccinated from COVID-19 as a condition of employment. Additional details located in the Supplemental Information section.
Reporting to the Director of Facilities, this position will: Administration (50%)
May be asked to assist with the duties of the Director of Facilities and Operations as necessary;
Liaison with Engineering and Architectural Services Division of the Washington State Department of Enterprise Services (DES), consultants, contractors and college departments and staff during construction projects and planning;
Prepare and manage physical plant, property inventory, Furniture/Fixtures/Equipment (FAE) and space inventory record;
Receive, evaluate, distribute and respond to contract, consultant and regulatory agency correspondence; establish a system for dispute resolution; review and respond to delay claims; develop proposed solutions to solve outstanding problem;
Manage permanent building records and electronic drawings for all campus buildings. Oversee conversion of drawings to AutoCAD/Bluebeam records;
Create and manage campus standard;
Work with client(s) to develop project program, project scope, maintain fiscal and schedule control;
Prepare project specifications to bid repair and minor improvement work;
Provide guidance and input for college facilities master planning and capital development strategic planning;
Ensure college and department compliance with all applicable statutes, regulations, internal controls, and policies and procedures pertaining to capital projects;
Reviews and approves for payment all capital invoices;
Provide direction to consultants, contractors and other parties conducting work for the college;
Tracks capital budget program milestones/deadlines and assists the Director with the preparation/submission of college capital budget, in accordance with guidelines established by State Board for Community & Technical Colleges;
Set up Capital funding accounts with Budget Department and prepare Purchase Order requisitions and invoice payments in ctcLink software;
Approves change orders and negotiates monetary claims between contractors, Department of Enterprise Services (DES) and the college.
Project Management (25%)
Responsible for limited public works procedures, preparing general conditions, bidding processes and associated documentation through project completion;
Prepare construction change notifications; process change orders and negotiate pricing with the contractor for approval by Director of Facilities and or Vice President;
Amend construction contracts within delegated authority;
Conduct pre-occupancy meetings and identify incomplete work; coordinate the building commissioning process including equipment start up and testing, optimizing operation, obtaining operating instructions and identifying equipment with special requirements; respond to problems during warranty period and conduct one year warranty inspection;
Follow up on departmental inquiries and complaints to effect remedial actions and timely project completions;
Conduct surveys, analyze systems and prepare reports on maintenance, construction, planning and estimating, utility production, budgetary, and related activities;
Prepares and presents Capital projects to Executive Committee for direction;
Leads the college activity for preparing Capital Project Requests Reports (PRR) in order to obtain State funded capital projects;
Represents and manages projects for offsite facilities and improvements/vacating leased spaces.
Manage the capital construction program including monitoring the day to day operations of the general contractor, subcontractors and providing progress reports and photographic history of the work as needed;
Manage space planning activities and move management planning as needed for projects;
Manage the college’s leased space;
Manage other facilities related initiatives and perform related duties as required;
Collaborate with Facilities Department plant management personnel to coordinate engineering functions with construction and maintenance activities;
Conduct building inspections and data collecting to determine necessary repairs and project costs as well as build budget for campus operations;
Manage the development and maintenance of the campus lock/keying program and software;
Manage campus and building way finding (signage) program.
Construction management or equivalent.
Construction project budget administration;
Building construction materials, methods, practices, building codes and ability to read and interpret plans and specifications.
Communicate effectively, both verbally and in writing;
Manage multiple complex projects and maintain working relations with staff, outside consultants and agencies;
Use AutoCAD/Bluebeam software in order to maintain and update architectural and construction records;
Use computer software related to an office environment;
Exercise strong collaborative and dispute resolution skills;
Identify, analyze, source and prepare information for purchasing facilities related materials;
Perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, community and technical college system;
Demonstrated understanding and value for the contributions that a diverse workforce can make to the success of the organization and the students we serve;
Work with minimal supervision;
Acceptance of the responsibility to promote the welfare and best interests of students at all times;
Demonstrate understanding and acceptance of the mission, values, goals and objectives of Highline College.
Some lifting of up to 50 lbs. for brief period;
Possibility of crawling, kneeling and climbing on construction sites as required;
Work is performed both inside and outside, exposing the worker to a variety of weather conditions;
Exposure to high noise levels and a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places, and exposure to high heat or chemicals is required;
Work schedule is can be dependent on project requirements and needs;
Must possess or have the ability to obtain a Washington State Drivers License.
Bachelor's degree in Project Management, Architecture, Engineering, Construction Management or another closely related field from an accredited institution; AND
Work experience managing capital projects and internal facility initiatives/projects;
An equivalent mix of education and experience that demonstrates the candidate meets all the competency requirements for this position.
Project Management Certification;
Knowledge of the Washington state process for capital improvement.
Highline College prides itself on its commitment to diversity and equity, its institutional culture of collegiality and innovation, its globalization of curricula and its inclusion of the community in its programming. Founded in 1961, Highline College is situated in a diverse community just 15minutes south of Seattle. The college annually serves more than 16,500 students – a student population of over 70% students of color, representing 35 nations and more than 100 languages.