The Chief Financial Officer for Facilities Planning & Management (FP&M) provides financial management leadership and oversight for a full-spectrum facilities management organization with annual operating budgets in excess of $300 million and capital projects in excess of $750 million. This position serves as a trusted advisor to FP&M's Associate Vice Chancellor and Deputy Associate Vice Chancellor and works in partnership with FP&M's department directors to plan, develop, and implement financial strategic priorities for all FP&M units. The CFO supervises all aspects of FP&M's financial operations, including the development of operating budgets and financial reports, oversees the capital cost accounting function for numerous construction projects with multiple funding sources, monitor financial performance and conduct financial analyses to inform operational resource allocations, and lead efforts to ensure strong internal financial controls.
The Division of Facilities Planning and Management (FP&M) is a full-spectrum facilities management organization for a campus with nearly 400 buildings and 938 acres. FP&M's mission is to provide excellence in facilities and services for our university community.
Principal Duties: Financial Planning, Reporting and Analysis - Develop and communicate annual operational and capital budgets as well as budget process with leadership teams and directors. - Participate in both the development and oversight of organizational financial planning and specify long and short-term goals, targets and objectives. - Coordinate with leadership and directors as needed to ensure fiscal practices are in accordance with UW-Madison guidelines along with state and federal regulations. - Set and monitor organization financial metrics and targets. - Develop and monitor FP&M's cost recovery model and functions. Set rates to ensure full cost recovery. - Develop, implement and explore strategies and programs to advance cost savings and efficient financial operations at a division-wide level. - Proactively advise and educate FP&M leadership on all financial issues and developments. - Recommend and maintain system of internal controls to safeguard the financial integrity of the division. - Represent organization in external audits of FP&M operations.
Accounting and Business Operations - Oversee and ensures timely and accurate accounting for division business transactions. - Manage accounting function for UW-Madison capital building projects, including UW-managed, All Agency, in-house remodeling, and State-managed projects: develop financial models, cash flow schedules, and agreements; implement project controls; and oversee timely collection of project funds from campus departments. - Manage revenue cycle, accounts receivable, billing and related processes.
Supervision of Staff - Manage the resources, staff, and operating budget of FP&M's financial/accounting group. - Lead staff in delivering excellence in service to both internal and external customers. - Maintain a positive and supportive work environment for staff while promoting a culture of employee engagement, inclusion, diversity and development.
General Management/Miscellaneous - Serve as a representative of the Division of FP&M in financial discussions and participate as a member of FP&M's facilities leadership team. - Maintain collaborative, ongoing and positive working relationships utilizing an open dialogue. - Attend professional development workshops, professional association meetings and conferences to stay current with state-of-the-art methods and practices, network with peers and continue learning. - Maintain membership in professional organizations.
Plans, develops, and implements financial strategic goals, priorities, policies, and procedures across multiple finance functional areas to ensure efficient financial resource deployment. Develops budgets, manages automated accounting systems, and provides consultation to administrative units to encourage the use of best practices for compliant, efficient reporting.
20% Directs strategic planning initiatives and establishes objectives for multiple finance functional areas to ensure appropriate use of financial, administrative, and staffing resources and alignment with the strategic plan
10% Determines personnel needs and the personnel resource allocation plan
15% Oversees, reviews, develops, recommends, and implements policies and procedures for internal and external financial reporting, budgeting and financial operations
15% Participates in the development, maintenance, and monitoring of automated financial information systems and budgets, and disseminates updates and results to leadership when appropriate
20% Serves as a divisional representative and subject matter expert to institutional leadership and internal and external stakeholders providing financial direction and information, fostering collaborative relationships across multiple functional areas, and representing the interests of the division
15% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
5% Participates in processes that facilitate construction management projects; including financial reviews, payment coordination, and debt service
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Required Bachelor's Degree With major studies in accounting, business, finance or related fields
Preferred Master's Degree Master of Business Administration or related advanced degree
- 10 years of progressively greater experience in financial accounting and management required, including a demonstrated knowledge of modern financial systems required. - Experience in financial reporting, budgeting and planning in a large, complex organization. - Experience developing and maintaining strong internal financial controls, including oversight of regulatory requirements, auditing, and risk management. - Experience with capital budgeting, cash flow management, and operating budgets strongly preferred. - Demonstrated knowledge of cash and accrual-based financial reports, government accounting, purchasing, billing, accounts payable, cost allocation, and cost recovery modeling. - Excellent abstract reasoning skills with a proven ability to identify and analyze complex financial situations and recommend effective courses of action to organization leadership. - Previous supervisory experience required, including the ability to coach, mentor, and support staff in creating a positive and inclusive work environment. - Strong oral, written, and interpersonal communication skills along with a record of accomplishment establishing effective working relationships with multiple constituencies. - Demonstrated ability to respond to daily challenges while staying focused on long-term goals.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Negotiable ANNUAL (12 months) Actual salary will be commensurate with skills and years of experience. Employees in this position can expect to receive a robust benefits package.
- Enjoy a healthy work-life balance with 5 weeks of vacation and personal holiday, 9 paid legal holidays, and generous sick time.
- Take advantage of comprehensive and budget-friendly health, vision, dental, and FSA programs.
- Plan for your future with ease as a participant of the Wisconsin Retirement System (WRS), one of the best-funded public pension systems in the country. Plus, you will have the option to participate in the tax-advantaged 457(b) and 403(b) retirement savings plans.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
How to Apply:
To apply for this position you will need to upload a resume and cover letter through the online job board. We will also require contact information for three professional references.
A criminal background check will be conducted on all finalists.
We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.