Associate Director of Facilities Management - External
Grand Rapids Community College
Location: Grand Rapids, Michigan
Internal Number: 3453021
Associate Director of Facilities Management - External
Date: August 15, 2022
Title: Associate Director of Facilities Management
Job ID: 1375
Work Hours/Schedule: 40 hours/52 weeks
Compensation: Meet and Confer Grade 16 - $68,706
Reports to: Director of Facilities
Posting Close Date: Open Until Filled
Grand Rapids Community College provides an excellent benefits experience for our GRCC family. Our benefit package is designed to enhance employees' health and well-being. Part-time employees have different benefits outlined in the specific collective bargaining agreements and handbooks. Below is an overview of these benefits, additional details are available on the Human Resources/Benefits website:
Six health insurance plan options (includes a high deductible plan with a health savings account option).
A unique dental & vision reimbursement program (includes coverage for adult orthodontia & lasik eye surgery).
Employer sponsored retirement plans as well as voluntary retirement savings plans (403b or 457 plans)
Tuition benefits at GRCC for you, your spouse and your dependents.
Tuition reimbursement at other higher education institutions for you.
Generous time off that includes sick, vacation and personal leave banks.
Paid holidays and holiday shutdown period in late December!
Oversees, directs, plans, and organizes maintenance and repair of college buildings, and operations, including electrical and mechanical systems involving air conditioning, heating and ventilation, and associated utilities as well as maintenance and operation of building utility systems involving domestic and chilled water, electricity, gas, storm, steam network, and sanitary sewage. Provides overall and independent supervision, management and evaluation of campus wide projects involving construction managers, architects, contractors, and subcontractors. Oversees, assigns, and manages the college CMMS work order system; maintains CAD and BIM archives; submits APPA Key Performance Indicators; utilizes GIS data coordination and accesses college business system portal, currently PeopleSoft, to further department projects. Plans, organizes, coordinates, and supervises the work of maintenance personnel. Collaborates with Purchasing to develop bid documents and related documents, evaluate submittals and assist in award recommendations. Ensures responsive, timely, and thorough responses to the needs of the College community. Encourages and supports staff in taking responsibility for their areas, improving their professional standing, the department's customer service, and project success.
Essential Job Functions
Responsible for all aspects of the physical plant trades encompassing; electrical; carpentry; plumbing; heating, ventilation and cooling; painting; utility maintenance; elevators; fire alarms; fire protection; steam traps; and other systems
Responsible for the campus work order system, SchoolDude
Responsible for trade personnel management including training, evaluation, planning and scheduling
Responsible for budgetary constraints and controlling costs related to day to day maintenance work, projects, renovations, overtime hours, compensatory hours, etc.
Responsible for safety and security of personnel and assets
Responsible for compliance with all OSHA, MIOSHA, state and city code adherence, life safety issues, and college policies and procedures
Responsible for ADA compliance
Provide independent management and supervision to college facility bond/capital outlay projects, new construction, renovations and internal facility projects ranging from $1,000 to exceeding $1,000,000, particularly those with major infrastructure improvements with trades staff involvement and input
Provides leadership, supervision and technical coordination to trades and grounds personnel
Regular attendance during normal scheduled work hours is required. Being present is essential for serving customers and performing the essential functions of this position.
Performs other related duties as assigned
Marginal (Non-Essential) Job Functions
Provides coordination and communication, as necessary, to the campus at large on physical plant work which will affect campus operations
Establish priorities for work order accomplishment, projects, renovations, etc.
Establishes, develops and monitors equipment and vehicular requirements
Provides and develops service programs, priorities, scheduled maintenance and the degree of service to be provided for the facilities in conjunction with trades personnel
Develop RFP's for Facility related projects and services by following proposal-writing standards including readability, consistency, and tone. Evaluate proposals and assist in award recommendation
Monitors and reports on personnel transactions; e.g., sick leave, vacations, leaves of absences
Meets with campus department heads in developing priorities and schedules for work assignments, renovations, projects, etc.
Monitors trades inventory and controls stocks, purchasing of materials and equipment
Reports on section activities, including information such as work planned and accomplished, manhour and material expenditures, stock level and purchasing and program costs
Assesses, obtains and provides the processing of fiscal activities for day to day activities, renovations, projects, routine and preventive maintenance programs
Bachelor's Degree in Facility or Construction Management or related field, certification in a Masters level trade, or significant commensurate experience.
National Career Readiness Certificate (NCRC) preferred.
Must possess 5-10 years of progressively responsible leadership experience in Facilities Management (preferably within higher education).
Demonstrated knowledge and experience in leading teams comprised of vendors, contractors, architects, etc.
Ability and experience in obtaining quotes, pricing, and procurement of materials for trade personnel assignments
Ability to manage, plan, and execute maintenance programs including assigning and scheduling work activities for physical plant trade personnel
Adept in word processing, spreadsheets, computerized maintenance management system (CMMS), Microsoft Project, GIS, and FSPROD preferred.
Experience with CAD and/or BIM preferred. Candidate will need to become proficient with software 6-12 months after date of hire.
Demonstrated ability in the preparation of bid documents, requests for proposals and quotes (RFP, RFQ) and other technical documents and writing.
The following competencies are essential and will be evaluated for our candidates through the evidence-based selection process:
Communicating with Supervisors, Peers, or Subordinates
Making Decisions and Solving Problems
Guiding, Directing, and Motivating Subordinates
Organizing, Planning, and Prioritizing Work
Identifying Objects, Actions, and Events
Training and Teaching Others
Monitor Processes, Materials, or Surroundings
Coordinating the Work and Activities of Others
Resolving Conflicts and Negotiating with Others
Coaching and Developing Others
Establishing and Maintaining Interpersonal Relationships
Scheduling Work and Activities
Updating and Using Relevant Knowledge
Judging the Qualities of Things, Services, or People
Sitting, perform desk-based computer tasks
Must be willing to travel to various work sites off campus and other locations as needed
Stand/walk, twist/bend/stoop/squat, climb (use a ladder, scaffolds, or other).
Kneel/crawl , reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 40 pounds
Must be willing to work various shifts, flexible hours and holidays as required
Communicate effectively and efficiently
Comfortable in a highly fluid work environment
Ability to manage multiple tasks simultaneously
Capacity to organize, prioritize and perform under pressure in both public and internal capacities
Ability to plan ahead to maximize efficiency based on available resources
Manage high level stress environments
Work in an office environment 50% of the time
Work indoors and outdoors
Work with or without heat and air conditioning
Occasional early morning starts, staying late, and/or alternate off shift working hours will be required
Must be able to walk frequently throughout campus buildings while executing and overseeing multiple projects
Grand Rapids Community College will comply with any mandated health and safety requirements. Employees will be directed to our GRCC Policy(s) for compliance information.
METHOD OF APPLICATION
Grand Rapids Community College is only accepting online applications for this position at https://www.grcc.edu/jobs. Submit a cover letter and resume in one document. The opportunity to apply for this position will remain open until filled. Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.
Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.
The urban campus of Grand Rapids Community College is situated on a six-block area in the heart of Michigan’s second largest metropolitan area with a population approaching one million. GRCC, founded in 1914, is the oldest community college in Michigan, but the atmosphere is exciting and contemporary; its top-notch faculty, commitment to diversity in programming and campus lifestyle, and the strong spirit of community collaboration under the leadership of President Bill Pink, make it a vital and rewarding workplace. Known as “The Community’s College,” GRCC is responsive to the needs of surrounding business, economic, cultural and educational environments. The college offers credit and non-credit, associate degree and certification programs, and workforce training at both on- and off-campus locations so that students of all ages and abilities can pursue personal goals for higher education and/or enhanced job opportunities with success. For more information about GRCC, visit our website at www.grcc.edu