Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
As a member of the project management team in the Facilities Design and Construction Department, the Assistant Project Manager reports to a Senior Project Manager within the Facilities Design and Construction Department.
The Assistant Project Manager's primary responsibility is to provide support for all aspects of project execution associated with capital improvement projects and annual laboratory and office renewal projects within the Caltech complex. The role involves working on complex projects for various Divisions and Departments that requires basic knowledge of project management best practices from project inception through project close-out.
Essential Job Duties
Assist with project identification
Document project definition
Support project budget development
Initiate and support projects in AiM, CPPM, or project management software as necessary
Coordinate Project planning and scheduling with stakeholders and/or the project team
Conduct fieldwork including job walks and field verification of existing conditions
Assist in publishing requests for proposal (RFP)
Establish RFI and submittal logs and review consultant input
Support recording and evaluation of project proposals
Support project awards, preparation of contract documents, and issue of purchase orders
Coordinate project schedules,
Support means of ensuring proper QA/QC, other Caltech processes/standards
Schedule project meetings as directed or assigned
Prepare customer notifications and other communications
Create and maintain both electronic and hard-copy project files
Support document control, including scanning, file naming, and uploading records
Collect and tabulate data for management reports on project status
Process applications for payment in AiM/CPPM
Support final acceptance of projects including managing punch list and commissioning process
Collaborate in project close-out with the project stakeholders
Process warranty claims after project completion
Perform other duties as assigned
BA/BS, preferably in engineering, construction management, architecture or other related disciplines or equivalent work experience
Minimum 4 - 6 years' work experience in project management or construction management of new building and/or renovation projects
Currently have a Project Management Professional (PMP) certification or Certified Construction Manager (CCM) certification, OR have the ability to obtain within 12-months of hire date
Complete OSHA 10-hour Construction Training within six months of hire date and refresher training every four years
Strong oral and written communication skills are required, as is the ability to effectively communicate with all levels of management and other professionals
Strong time management skills and ability to manage multiple priorities simultaneously
Proficient in the use of MS Outlook, Word, Excel, and Project
Must be able to lift and carry 25 lbs., walk half a mile unaided, climb ladders and stairs, and enter and leave excavations for the purpose of observing and planning work
Institutional and Higher Education project experience is strongly preferred
LEED AP or LEED GA certification
AiM Capital Planning and Project Management (CPPM) or other project management systems experience
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.