The Procurement & Contracts Manager will be responsible to provide sound procurement and contracting practices and ensure compliance with University policies and procedures. Under the direction of the Director - Procurement & Contracts Management, the Procurement & Contracts Manager will be responsible for preparation, analysis, and administration of construction, architect-engineering, and other agreements in area of assignment for the Planning, Real Estate & Facilities ('PREF') Division. This position will advise planners, project managers, and other division staff in the selection of procurement methods and strategies; lead coordination of the preparation and administration of solicitations of contracts (i.e., respond to contract-related questions, provide technical expertise and assistance on bids issued through e-Builder project management software, review received proposals, advise when post-bid clarifications are required, and issue contract awards for the University in accordance with University policies and procedures and in compliance with all local, state, and federal regulations and laws).
The Procurement & Contracts Manager will be a liaison between the PREF Division and other University offices, as well as, with external contractors, vendors, and legal counsel, as may be required. Ensure standardization of contracts, forms, and procedures. Monitor contract negotiations and execution, certificates of insurance, and change orders. Regularly meet with planners, project managers, and other staff to understand contract scope, schedule, budget, and complexity, and identify any potential risks. Maintain the contract master file and contract tracking database. Apprise PREF staff on the status of documentation of bonds, insurance, certificates, permits, and other items that expire or require renewal during the contract lifecycle. Provide procurement and contract training for staff focusing on legal and procurement best practices. Manage diverse participation outreach, prequalification efforts, and data metrics for tracking and reporting. Develop a complete understanding of University risk management liability insurance requirements and legal guidelines for PREF staff and vendors.
Bachelor's degree required (business, engineering, construction management, supply chain management or finance preferred) with a minimum of five (5) to seven (7) years of procurement and contract management experience, including at least two (2) years of construction procurement experience. Contract management certification(s) from NCMA, ISM, or other certified agencies are a plus. Must be detailed oriented, well-organized, able to handle multiple priorities simultaneously, and able to deliver work in a timely manner. Must be able to collaborate and communicate effectively with different levels and discipline of real estate, design, and construction professions, University trades and services supervisors/managers, and legal counsel. Must be able to demonstrate knowledge of procurement laws and requirements, generally accepted purchasing principles and practices including preparing requests for proposals, subcontracting practices, bid evaluations, contract terms and conditions, and dispute resolution. Able to demonstrate working knowledge of construction procurement activities and demonstrated ability to ensure the integrity of the procurement process and contract management lifecycle. Proficiency in Microsoft Word and Excel required, knowledge of Project Management Information Systems (PMIS), such as e-Builder, is desired. Maintain familiarity with industry-related contracting trends (such as AIA, AGC, ABC, and NAIOP).
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.