If you are a current Barnard College employee, please use the internal career site to apply for this position.
Executive Director of Capital Projects
Reporting to the Associate Vice President for Facilities, Capital Projects and Sustainability, the Executive Director of Capital Projects will manage and direct Barnard College's capital program. The incumbent will manage a staff of project managers to deliver planning, programming, design, and construction of capital projects on schedule and within budget. The Executive Director will play a key role in the successful completion of several high-profile, large scale campus projects. In addition to working with owner's representatives, architects, engineers and construction firms, this position requires extensive collaboration with all affected departments within Barnard, as well as outside regulatory agencies, Columbia University and other local stakeholders. The position focuses on all aspects of Project Management, including, but not limited to, the hiring of project managers and contractors/subcontractors, and reviewing design and construction plans, infrastructure upgrades, including public area rehabilitation, fire alarm, vertical transportation, apartment renovations, equipment replacements, and MEP services updates. Ensures that work is done in compliance with New York City, New York State, and federal regulations including those of environmental and building codes.
Duties and Responsibilities:
Project Management: Manage capital projects as assigned; incumbent will perform project management duties as necessary in addition to oversight of other project managers. Develop scope and program as necessary to meet project goals. Manage selection and assignment of architect and engineers, and ensure collaborative design processes. Determine project delivery methods, such as design-bid-build, design-build, or construction manager at risk. Develop and socialize project schedules. Develop and verify project budgets. Ensure competitive procurement and manage all financial controls. Oversee construction phase, develop quality control programs, and ensure proper site safety. Develop and manage turnover to Operations & Maintenance for completed projects.
Planning: Develop planning studies as necessary to inform the capital program. Manage consultant selection processes. Studies may include facility condition assessments, landscape master plan, life safety master plan, and accessibility survey. Develop and regularly update Barnard's capital plan, ensuring total program financials conform to the college's multi-year capital investment capacity.
Program Management: Create tools and methods for successful program and project management and implementation. Develop policies and procedures, manage storage and organization of building plans and project documents, and develop project guidelines and standards. Ensure collaborative means of developing project programs and designs.
Personnel Management: Responsible for managing and motivating a team of project managers. Create clear performance expectations and provide frequent performance coaching, guidance and feedback. . Ensure project management coverage based on vacation schedules and time out of the office. Encourage, support and provide professional development opportunities and mentoring for successful performance outcomes.
Communications/Collaboration: Perform pro-active, frequent and robust communications related to all activities to all relevant parties. Develop platforms for communication as necessary to inform community members of project implications, including noise, dust, and inconveniences such as temporary moves. Create presentations, summaries, or other information as necessary for the communication of project information to any audience.
Other Duties as Assigned: Perform miscellaneous tasks as necessary for the demonstrated successful implementation assigned duties. Perform administrative tasks as necessary for paperwork and recordkeeping management. Perform data analysis as necessary or requested. Respond to emergencies as necessary. Represent Barnard College as necessary and participate in training activities to maintain professional knowledge of evolving regulatory requirements.
Skills, Qualifications & Requirements:
Knowledge, Skills, and Abilities
Strong computer skills, including the ability to learn new software as necessary.
Ability to fully utilize email, electronic calendars, Microsoft Word, and Microsoft Excel.
Strong knowledge of capital project management from an owner's perspective.
Working knowledge of relevant New York City regulatory requirements.
Strong financial and contract management skills.
Ability to negotiate with internal and external stakeholders with diplomacy and tact.
Excellent time management skills, the ability to deliver work on assigned schedules and the ability to identify priorities within multiple assignments.
Skilled in communicating information to a diverse set of constituencies in a collegial environment.
Must demonstrate integrity and sound judgment, leadership and communication skills.
Demonstrated excellent oral and written communication skills.
Ability to communicate and work effectively with all levels in a demanding environment.
Demonstrated ability to act decisively and independently to resolve complex issues.
Must establish and maintain effective working relationships with fellow employees, city officials, other government agencies, and the general public.
The successful candidate must have the ability to maintain the highest degree of confidentiality and diplomacy at all times, possess a high level of professionalism, be customer service driven and flexible in attitude.
Must have sound judgment, with an open and collaborative style that encourages teamwork and cooperation, and be a strong role model and coach.
Required Qualification Summary:
Graduate degree in engineering or architecture preferred.
Minimum 10 years of relevant experience in capital program or project management in the construction industry.
Must have experience with large scale ($100 million +) building construction projects.
Must have at least 5 years' supervisory/management experience.
Preferred Qualification Summary:
Experience working in higher education or similarly complex nonprofit institutions is a plus.
Demonstrated ability to access any portion of a construction/facility site including climbing ladders to assess conditions and perform inspections of existing facilities.
Salary Range: $180K - $200K
For more information about this position, please send confidential inquiries, applications, and nominations to Chris Stadler (email@example.com). Required application materials include a resume and cover letter.
This job description is intended as a summary of the primary responsibilities of andqualifications for this position. The job description is not intended as inclusive of all duties anindividual in this position might be asked to perform or of all qualifications that may be required either now or in the future.
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Since its founding in 1889, Barnard has been a distinguished leader in higher education, offering a rigorous liberal arts foundation to young women whose curiosity, drive, and exuberance set them apart. Ours is a diverse intellectual community in a unique learning environment that provides the best of all worlds: small, intimate classes in a collaborative liberal arts setting dedicated to the advancement of women with the vast resources of Columbia University just steps away in the heart of vibrant and electric New York City.