Assistant Vice President for Facilities & Capital Services
West Virginia School of Osteopathic Medicine
Location: Lewisburg, West Virginia
Salary: Commensurate with experience
Higher Education Institution
Summary: The Assistant Vice President for Facilities and Capital Services provides leadership and management oversight for all aspects of facilities, transportation, infrastructure, capital construction, sustainability, and preventive/deferred maintenance. This includes the formulation of policy and standards, standards and procedures, safety practices, physical plant assessment, and security standards. The AVP will foster a culture of process improvement and service orientation for the campus; evaluate and prioritize facility initiatives; and collaborate with stakeholders to further institutional strategic and operational goals to ensure effective, efficient and secure operation of all facilities. The AVP will be a creative and strategic leader, exhibit outstanding collaboration skills, and be an excellent communicator. A key area of responsibility includes leading all Master Plan projects with a focus on architectural and construction related skillsets. The AVP reports to the Vice President of Finance & Facilities and Chief Financial Officer.
Specific Job Functions, Duties and Responsibilities:
The AVP has responsibility for all aspects of the institution’s physical plant, trade services, custodial/housekeeping, grounds, construction and deferred maintenance program as well as all related departmental budgets and staff. Specific oversight functions include but are not limited to the following:
Develops strategies and plans, sets priorities, identifies measurable outcomes and oversees all major facilities functions and policies in alignment with the institution’s strategic initiatives.
Explore, evaluate, and prioritize opportunities for automation, efficiency, and cost reductions, and assists the Vice President/CFO in all sustainability efforts.
Working under the CFO, oversees all capital construction and major deferred maintenance projects including development of RFP’s, architectural design reviews, vendor management, quality assurance, system commissioning, invoice authorization, and warranty administration.
Provide exceptional oversight with multiple vendors, including architects, engineers, and contractors, in coordination with all functional areas under the Facilities program.
Provides Assistant Directors, Team Leads and other supervisors with expert technical support and guidance relative to various building systems and equipment; oversees utilization of the computerized maintenance-management system (Team Dynamix) including monthly reporting.
Recommends strategic and operational initiatives in support of the Master Plan which supports and advances the institution’s priorities across all divisions.
Develops a robust preventive maintenance life cycle plan and recommends funding streams for the replacement of campus infrastructure in accordance with the school’s facilities master plan.
Coach and ensure ongoing staff development and training to ensure that best practices in facilities are implemented and support a culture of quality customer service.
Collaborate with campus leadership in planning for disaster recovery and emergency responses.
Authorize and oversee the deployment, monitoring, maintenance, development, and support of all facilities-based assets for institution-wide needs.
Oversees the overall execution and efficacy of WVSOM’s sustainability programs.
Administers vendor, consultant, and service contracts and ensures that WVSOM receives the full scope of service detailed in contracts.
Prepare department annual budgets and administer funds according to budget approval.
Facilitates professional training and development of employees; holds subordinates accountable for effectiveness, efficiency, and professional conduct; conducts effective searches by recruiting, hiring, training, evaluating, and motivating employees; participates in the administration of progressive discipline as needed; ensures good performance is rewarded; fosters an environment where all employees feel valued; promotes diversity, equity and inclusion in all work units and decisions.
Maintains awareness of changing trends and regulations which may impact the institution and recommend or take appropriate corrective action as required.
Other related duties as assigned.
Physical Requirements: Medium work: Exerting up to 50 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Activity includes keyboarding, standing and/or sitting, walking, lifting, climbing, stooping, kneeling, crouching, crawling, reaching, talking and hearing. Close visual acuity to perform an activity such as viewing a computer terminal and reading printed materials. Be adaptable to environmental conditions; activities occur inside and outside.
Position: This position will be a full-time, non-classified administrative position with full state benefits based on the final candidate’s qualifications. The position is exempt from FLSA provisions regarding overtime. Salary commensurate with education and experience. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and will require regular evening and weekend scheduling. Travel including overnight travel is required. This position has been designated as essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.
A Bachelor's degree in Engineering, Architecture, Construction Management or a closely related field is a mandatory requirement for this position. Seven years of senior leadership experience in facilities operations management with a demonstrated history of success in capital improvement, physical plant, deferred maintenance, and understanding architectural design. Preferred candidates will have experience in higher education within the state of West Virginia.
Strategic thinker that can partner with institutional leaders and align the department with strategic goals.
Advanced knowledge and leadership abilities to move departments in the direction required to achieve the highest standards and support for the WVSOM’s faculty, students and staff.
Excellent soft skills, including being a good communicator and relationship manager.
Well-respected and trusted leader with integrity and transparency.
Successful leadership experience in higher education.
Demonstrated success in implementing and administering administrative policies and processes in compliance with all regulatory requirements.
Demonstrated ability to effectively manage budgets, contracts and vendor relationships.
Demonstrated ability to lead and collaborate with diverse groups of people.
Proven ability to work both independently and collaboratively, take initiative in the development and management of concurrent projects, and meet deadlines.
Proven ability to maintain a broad organizational perspective and relationship with other departments to effectively carry out the internal and external relationships of the office.
Proficiency with information technology.
Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty, staff, and community
Dependability, flexibility and willingness to oversee, direct and respond to campus issues or outages during non-standard work schedule.
About West Virginia School of Osteopathic Medicine
The West Virginia School of Osteopathic Medicine is a free-standing medical school nestled in the Allegheny Mountains. WVSOM is located in "America's Coolest Small Town" (Budget Magazine 2011) just minutes from the famed Greenbrier® Resort, a Five Diamond hotel and spa and host of the PGA’s annual Greenbrier Classic. WVSOM brings over 40 years of history serving the health and wellness needs of the Greenbrier Valley, the state of West Virginia and beyond. The school’s small-town, rural community cherishes its connection with the college and our students are actively engaged in service outreach and support for over 40 non-profit organizations in this area. Additionally, WVSOM faculty and staff enjoy a vibrant cultural community which features one of only four operating Carnegie Halls in the world, as well as the state professional theatre of West Virginia. Throughout the year, employees can enjoy live plays and musicals, a broad representation of visual artists, an annual chocolate festival, a flourishing literary series, and live music events within a historic preservation area featuring 19th century architecture, unique shops and dining, and limitless outdoor recreation. This one...-of-a-kind environment brings together farmers and artists, lumbermen and world-renowned musicians, holistic physicians and thrill-seeking whitewater rafters in a diverse melting pot that is truly unique!