Job Family Group:

Staff

Department/Office:

Manager Treasury & Financial Planning (Samantha Savoy)

Time Type:

Full time

Compensation:

$66,708.45-$83,385.56

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status:

United States of America (Exempt)

Job Description:

Plays a crucial role in liaising between Finance and Facilities. Responsible for coordinating with the members of each capital project team on the financial lifecycle of projects, including capital planning, project setup and closeout, monthly project spending forecasting, project reporting, process improvement, and coordination of capitalization criteria. Primarily responsible for supporting the annual capital planning and budgeting process, maintaining financial models that track the funding sources, and performing ongoing actual and budget-based financial analyses on renovation and equipment projects to assist in adhering to organizational fiscal policies. Requires a highly motivated individual who can interpret, analyze, and summarize issues for management decisions with clarity and an appropriate level of detail. Regular interaction with Facilities Project Managers and Vice Presidents.

JOB DUTIES

• Performs complex financial modeling, forecasting, and analysis for individual capital projects. Oversees comprehensive approach to capital budget-to-actual reporting and ensures consistency of reporting across projects. Analyzes budget-to-actual reports and provides insight for Project Managers, Executive Sponsors, and the Manager of Treasury & Financial Planning.

• Leads the business management responsibilities of capital projects, including but not limited to: reviews and approves capital expenses in Workday via the in-place business process within a timely manner. Creates and submits journal entries (corrections) as necessary; reviews/drafts and distributes for signatures: AIA contract documents, Master Services Agreements, Charters, and other documents as required for upcoming and active capital projects; submits invoices and requisitions on behalf of the Project Managers to ensure the different components are recorded within Workday for easier asset tracking.

• Communication: Cultivates effective campus partnerships; prepares communication memos regarding project status updates to be shared with the campus; establishes and maintains positive working relationships.

• Responsible for maintaining the Capital Policy, identifies gaps and coordinates the ongoing review process, maintains based on best practices. Ensures consistency in project documentation and oversees the maintenance of the project folders within the internal drive such as responsible for ensuring up-to-date documentation is saved in designated spaces.

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.

• Required to visit sites, travel to various locations and may be on feet for an extended period of time.

• Complies with all Trinity University policies and guidelines.

• Performs other duties as required.

EDUCATION

Required:

• Bachelor's degree (B.A.) in accounting, finance, or related field from an accredited institution

EXPERIENCE

Required:

• Four years of analytical and project management experience in construction or facilities management setting

Preferred:

• Experience in higher education or other non-profit setting

• Experience using Workday

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Thorough understanding of financial, budgetary, and accounting principles and practices.

• Ability to become proficient with new software and technology tools.

• Excellent verbal and written communications skills.

• Ability to write clear, concise letters and emails.

• Ability to handle confidential information in a professional manner.

• Ability to organize and prioritize work assignments, with excellent time management skills to meet multiple concurrent deadlines.

• Ability to independently identify and solve problems using sound judgment.

• Must possess excellent mathematical and computational skills.

• Must embrace challenges and possess initiative to tackle new assignments with attention to continuous improvement.

• Ability to work as part of a team within an environment of accountability and transparency.

• Ability to attend professional conferences.

• Integrity and a positive attitude are essential.

• Required to visit sites, travel to various locations and may be on feet for an extended period of time.

Preferred:

• Working knowledge of construction management/processes.

LICENSES/CERTIFICATIONS

Required:

• N/A

Preferred:

• Microsoft Excel Certification