Salary offers will be determined by a candidate’s education, training and relevant experience. Any final offer of employment will fall within the range stated above. For transparency, we choose to list the full available grade range, however, TriMet’s salary administration process will ultimately determine the final salary offered.
Required Education:
4 Year Degree
Internal Number: 25-00015
The Senior Program Scheduler is responsible for managing and overseeing scheduling control functions for the Division, ensuring effective schedule management and coordination for all operating and capital projects. This includes incorporating and aligning project timelines with key events within the Agency and across the Region. The position involves creating, distributing, maintaining, and monitoring schedules while tracking trends and conducting in-depth analyses, such as cost-loaded schedules, resource allocation, time-impact assessments, what-if scenarios, and as-built evaluations. Additionally, the role provides various reports and fulfills ad-hoc requests as needed. Monitoring and tracking construction schedule progress is essential to ensure compliance with federal and internal policies, procedures, and regulations. The position also includes managing selected scheduling tasks as directed to support timely and accurate project and progress reporting, meeting the operational needs of the division.
This role requires being onsite a minimum of two (2) days per week.
Ensure a commitment to safety and regulatory compliance through effective leadership, training, role modeling and implementing practices that demonstrate safety is a fundamental value and a priority in all aspects of work.
Serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of TriMet’s product and service offerings.
Forbes Magazine recently ranked TriMet as one of the top five places to work in Oregon! TriMet is ranked the number one Oregon-based employer in the state, as well as the top “Transportation and Logistics” employer in the state.
Essential Functions
Manage the Division's scheduling control needs for the capital program and other related work by utilizing scheduling tools, including Oracle Primavera and Microsoft Project, to review, analyze, monitor, update, and track progress of capital and operating projects to facilitate timely management decisions and cost/claim analysis and ensure on-time completion and coordination of divisional projects.
Review, evaluate, and provide comments on construction contractor schedule submittals including 90-day, baseline, and monthly schedule updates or as needed; perform as-built schedule analysis for projects behind monthly progress updates, what-if analysis to determine how best to mitigate delays and advise project managers accordingly, time impact analysis to be proactive and avoid potential upcoming delays, analyze delay claims for potential cost impacts, and other analysis as needed for requests for contract time extensions or potential changes impacting schedule and milestones; assist in documentation, record development, an provide recommendations and support in negotiation efforts; attend construction and schedule project meetings and coordinate with the project and contractor teams to facilitate overall construction schedule progress.
Manage an agency and regional wide master schedule for internal and external agency coordination efforts in planning and directing projects through the agency and region. Ensure proper collection, assembly, and reconciliation of all data from all sources involved and major events occurring in the region that may impact project schedules. Analyze, identify, and participate in agency and regional planning efforts and meetings to ensure project coordination, identify conflicts and opportunities, and minimize internal, regional, and public impacts.
Prepare various schedule reports and graphics that communicate progress status to management and leadership; recommend actions to mitigate delays and improve time of performance. Provide status reports and briefings to management and FTA on project progress and performance.
Support the divisions scheduling needs by assessing needs and providing third party support as needed through consultant scheduling resources. Draft, negotiate, and issue schedule related task orders, monitor progress, and review/approve payment requests for outside scheduling support services.
Develop, track, and maintain a division resource loaded schedule to provide support and input into the capital program to recommend when projects can move forward and staffing needs. Update resources and projects on a semi-annual basis or as needed by the Division.
Prepare, update, maintain internal scheduling specifications, manuals, and design and construction guidelines for best practices; provide internal support, reviews, and recommended edits for updates on guidelines and policy documents; stay current with industry standards and trends in schedule management and tools.
Review overall schedule assumptions for projects in the project development and conceptual phases. Provide comments on durations and sequence of activities; ensure critical activities and durations for internal and federal approvals are incorporated; suggest improvements for improving baseline project schedules and meeting agency needs to deliver projects as programmed.
A minimum of a Bachelor's Degree is required, with a Bachelor's Degree in Construction Management, Engineering or Architecture being preferred.
Four (4) years of total credited experience.*
Four (4) years of experience with principles and procedures of construction scheduling for major capital investment projects including critical path and delay analysis, tracking, cost loading, resource loading, creating various reports, and general schedule monitoring, including all aspects of a project during planning, design, procurement, construction, and start-up phases are required.
Four (4) years of experience scheduling federally funded transit projects and incorporating associated grant application requirements, timelines, and milestones into schedules are required.
The following licenses/certifications are preferred:
-Professional Civil (or other related discipline) Engineering License
-Planning and Scheduling Professional (PSP) certification -Project Management (PMP) certification
Or any equivalent combination of experience and training.*
The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience".
TriMet provides bus, light rail and commuter rail service in the Portland, Oregon, region. Our transportation options connect people with their community, while easing traffic congestion and reducing air pollution — making our region a better place to live.
