Harvard Capital Projects (HCP) is an internal resource for the Harvard community providing project management services across the entire campus. HCP works collaboratively with a variety of Harvard Schools and Departments, providing project management services for large and small projects including new buildings, renovations, and infrastructure upgrades. HCP prides itself on providing its clients with the highest value services.
The Project Controls Specialist I (PCS) reports to the HCP Assistant Manager of Budget, Controls and Reporting. The PCS helps maintain project controls and administrative services processes and procedures for Harvard Capital Projects and ensures their execution on all projects. The Project Controls Specialist I is expected to perform typical project control functions (including but not limited to cost control, schedule control, change review, contract, and process adherence) for various projects.
Responsibilities:
Participates as a full member of HCP’s professional team in the process to deliver all projects.
Supports the HCP Project Management and Controls team in ensuring successful project delivery.
Reviews and processes invoices and requisitions
Reviews and processes change orders, allowances, and contingencies.
Assist with maintaining project budgets, forecasts, and cash flows in Excel and various university systems.
Ensures integrity of project cost data
Ensures adherence to Contracts and University Policy
Documents project controls procedures, systems, and file management
Assist with project set up.
Assists with Workforce and UBE data collection on projects.
Assists with various HCP, Client, and University reporting needs.
Assists with managing the invoice and requisition emails.
Attending project and internal meetings, as necessary.
Participates as a member of HCP’s professional team and Harvard University’s internal community of design and construction professionals, contributing knowledge and experience for the University’s greater good.
Perform other duties as assigned
Basic Qualifications
Bachelor’s degree or equivalent work experience required
Minimum of 3 years’ relevant work experience
Additional Qualifications and Skills
Additional Qualifications:
Concentration in a technical field (architecture, engineering, or construction management) related to construction, project management, or the equivalent is preferred but not required.
Fundamental understanding of project control and monitoring practices
Knowledge of standard project management, contracting, scheduling, software.
Established verbal and written communication skills.
Ability to remain well organized and prioritize work, sometimes in time constrained environments.
Proficiency with Microsoft Office products, especially Excel.
Ability to work well in a dynamic team environment.
Demonstrated willingness to learn.
Demonstrated flexibility and creativity in finding mutually agreeable solutions within project constraints.
Commitment to diversity and to serving the needs of a diverse organization.
Helps sustain an environment that fosters teamwork, excellence, respect, accountability, and diversity.